Privacy Statement
SHRSC Systems Privacy Policy
Our contact details
Data Controller: Adam Collis
Company: SHRSC Ltd
Address: 45 Croft Road, Witley, Surrey, GU8 5QX
Phone Number: 07979 505 878
E-mail: [email protected]
The type of personal information we collect
We currently collect and process the following information:
• Personal identifiers, contacts and characteristics (for example, name and contact details)
• Other information as described in Appendix A
How we get the personal information and why we have it
The personal information we process is provided to us directly by you for one of the following reasons:
• Your Employment with our company
• Purchases we might make from you
• Provision of products or services you have purchased from us
• Enquiries you have directly made for our services.
•
We use the information that you have given us for the following reasons:
• Your Employment with our company
• Purchases we might make from you
• Provision of products you have purchased from us
• Service of your sales enquiries
We may share this information with organisations which require the information for a legitimate business or legal reason, such as our accountants and government bodies.
Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:
(a) Your consent. You are able to remove your consent at any time. You can do this by contacting The Data Officer at the contact details above.
(b) We have a contractual obligation.
(c) We have a legal obligation.
(d) We have a vital interest.
(e) We have a legitimate interest.
How we store your personal information
Your information is securely stored at our office at the above contact address.
We keep the information in Appendix A for the period it is required. We will then dispose of your information by deletion from our servers and shredding paper records.
Your data protection rights
Under data protection law, you have rights including:
Your right of access - You have the right to ask us for copies of your personal information.
Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.
Your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances.
Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
Please contact us at the contact details above if you wish to make a request.
How to complain
If you have any concerns about our use of your personal information, you can make a complaint to us at the contact details above.
You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk
Appendix A: Types and categories of personal information held by SHRSC
It is the policy of SHRSC to hold the following personal information. Other personal information will not held.
Employees
SHRSC collects and holds information about employees that is required by law, which is required to administer employees and required to run the business.
Full Name
Address
In certain cases, Previous Address
Work and home Phone number
Work and home Email address
Form of id, such as copy of passport
Copy of driving license
National Insurance Number
Tax Codes
Salary and tax paid by SHRSC
Pension overview details
Bank account details
Employment correspondence such as references, CV, and educational certificates.
Employment contract, and employment information such as warnings and disciplinary actions.
Other information the employee has asked us to keep, e.g. next of kin.
SHRSC does not hold employees personal debit and credit card details
SHRSC does not hold employees specific health and medical information. We hold a record of days absent for medical reasons and doctors certificates for that absence, but do not hold the specific reason or condition.
SHRSC does not hold or collect other sensitive personal information about employees.
Consumers
SHRSC holds information provided to us directly by consumers. We do not collect information about consumers from other sources.
The information provided is relevant to the service being provided:
Name
Contact information (Address, email address, phone number)
Relevant personal information (e.g. Shoe size and allergies)
SHRSC does not hold or collect debit card, credit card, financial information or other sensitive personal information. This is held by 3rd party financial institutions (e.g. Stripe).
Business Contacts
SHRSC holds information on business contacts at businesses that use our products, enquired about our products or supply to us. This is provided by the individual of the business, one of their colleagues or the business.
Name
Company email address
Company name and address
Company phone number and mobile number
In rare cases, a contact may have asked us to use their home address, personal email or personal phone number, in which case a record may exist.
SHRSC does not hold or collect health information, medical information, debit card, credit card, financial information or other sensitive personal information about business contacts.
Children
SHRSC holds the name of children you have entered for us to provide services to.
Relevant personal information (e.g. Shoe size, age and allergies)
Our coaches are DBS checked.
Our contact details
Data Controller: Adam Collis
Company: SHRSC Ltd
Address: 45 Croft Road, Witley, Surrey, GU8 5QX
Phone Number: 07979 505 878
E-mail: [email protected]
The type of personal information we collect
We currently collect and process the following information:
• Personal identifiers, contacts and characteristics (for example, name and contact details)
• Other information as described in Appendix A
How we get the personal information and why we have it
The personal information we process is provided to us directly by you for one of the following reasons:
• Your Employment with our company
• Purchases we might make from you
• Provision of products or services you have purchased from us
• Enquiries you have directly made for our services.
•
We use the information that you have given us for the following reasons:
• Your Employment with our company
• Purchases we might make from you
• Provision of products you have purchased from us
• Service of your sales enquiries
We may share this information with organisations which require the information for a legitimate business or legal reason, such as our accountants and government bodies.
Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:
(a) Your consent. You are able to remove your consent at any time. You can do this by contacting The Data Officer at the contact details above.
(b) We have a contractual obligation.
(c) We have a legal obligation.
(d) We have a vital interest.
(e) We have a legitimate interest.
How we store your personal information
Your information is securely stored at our office at the above contact address.
We keep the information in Appendix A for the period it is required. We will then dispose of your information by deletion from our servers and shredding paper records.
Your data protection rights
Under data protection law, you have rights including:
Your right of access - You have the right to ask us for copies of your personal information.
Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.
Your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances.
Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
Please contact us at the contact details above if you wish to make a request.
How to complain
If you have any concerns about our use of your personal information, you can make a complaint to us at the contact details above.
You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk
Appendix A: Types and categories of personal information held by SHRSC
It is the policy of SHRSC to hold the following personal information. Other personal information will not held.
Employees
SHRSC collects and holds information about employees that is required by law, which is required to administer employees and required to run the business.
Full Name
Address
In certain cases, Previous Address
Work and home Phone number
Work and home Email address
Form of id, such as copy of passport
Copy of driving license
National Insurance Number
Tax Codes
Salary and tax paid by SHRSC
Pension overview details
Bank account details
Employment correspondence such as references, CV, and educational certificates.
Employment contract, and employment information such as warnings and disciplinary actions.
Other information the employee has asked us to keep, e.g. next of kin.
SHRSC does not hold employees personal debit and credit card details
SHRSC does not hold employees specific health and medical information. We hold a record of days absent for medical reasons and doctors certificates for that absence, but do not hold the specific reason or condition.
SHRSC does not hold or collect other sensitive personal information about employees.
Consumers
SHRSC holds information provided to us directly by consumers. We do not collect information about consumers from other sources.
The information provided is relevant to the service being provided:
Name
Contact information (Address, email address, phone number)
Relevant personal information (e.g. Shoe size and allergies)
SHRSC does not hold or collect debit card, credit card, financial information or other sensitive personal information. This is held by 3rd party financial institutions (e.g. Stripe).
Business Contacts
SHRSC holds information on business contacts at businesses that use our products, enquired about our products or supply to us. This is provided by the individual of the business, one of their colleagues or the business.
Name
Company email address
Company name and address
Company phone number and mobile number
In rare cases, a contact may have asked us to use their home address, personal email or personal phone number, in which case a record may exist.
SHRSC does not hold or collect health information, medical information, debit card, credit card, financial information or other sensitive personal information about business contacts.
Children
SHRSC holds the name of children you have entered for us to provide services to.
Relevant personal information (e.g. Shoe size, age and allergies)
Our coaches are DBS checked.
